The Pensacola District of The United Methodist Church
Monday, October 15, 2018



        Notes for Church Office Staff

Annual Conference Book of Reports
The Brochure of Reports was recently renamed the Book of Reports. You can download the 2018 book at the Pensacola District's Forms & Documents page.
Change in Clergy Information?
If you have a change in clergy appointment or personal information, please send the completed Clergy File Information Form to the Pensacola District Office.
Our Partnership Regarding the AWF Conference Database
Each year, December 15 is the deadline for churches to update their church information (contact info, worship times, etc.) and lay leadership information in the AWF Conference database for the upcoming year.  Even after December it is important for local churches to keep their Dashboard (AWFC database) up to date.
Event Promotion Guidelines (PDF)
(AWF-UMC 10/16/2017) - The Alabama-West Florida Conference cabinet and CORE team have approved new guidelines for promoting events in the conference. 
Ministerial Candidates
If your church has new ministerial candidates, please have them visit
Other Items
  • Whenever your church has a change in treasurer (even if this is already updated in the database), please notify and send her the contact information so that your new treasurer will receive important Fiscal Office correspondence/reports/e-mails. Thank you!
  • Make sure that your SPRC chairperson is correctly listed in the database WITH AN E-MAIL ADDRESS that can receive announcements about January's consultation report.


Tasks and Expectations

  •  The Year-end Statistical Report, also known as "The Ezra Report," is completed and submitted online in January.  Churches have through January 31st to login, complete, and submit the report. Input is integrated with the database of the General Council on Finance and Administration. If you need a worksheet, you can print a blank copy of the questions while you are in the system, or our Reports page may provide a quick download link.
  • Local Church Charge Conference Forms are done sometime between September and December.  Closer to charge conference season, when the forms and instructions are ready, our Charge Conference page becomes visible in the left-margin site index.
  • Consultation Reports - For information about this topic visit
  • Conference Database - For information about this topic click here for our Reports page.
  • Keep "Find-a-Church" profile updated. Click here to find out how.  Pastors and Secretaries, remember to update your church’s “Find-a-Church” profile that is at If you have questions about updating your Find-a-Church information, contact United Methodist Communications at or 1-800-251-8140.    
Membership and baptism information from the General Board of Discipleship:  (Updated 4/6/2016)
Membership Records and Forms Q&A

Click here for sample explanation of membership terms. (This is from 2014 Ezra statistical report system). Look for an updated version of this info sheet in the Ezra statistical report system or the current Book of Discipline.   


Church Software

 (AWFUMC) - Need Church software?  Visit one of the sites below for church management software solutions:

ACS Technologies
Everlasting Business Solutions
Shelby Systems
Shepherd's Staff
The Software Library (Church Management Solutions)
Sage Software Nonprofit Solutions
Church Windows
Christian Computing Magazine
Agency Partners with Church Software Company 
(Posted 10/16/2017)

(GCFA) - Responding to inquiries from local churches about the need for church software to help manage church administrative functions, Church Windows, a leading provider of church management software, is the latest organization to partner with GCFA to support local church ministries. Details here


Conference Database

 For information please visit

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