P.O. Box 2727
Pensacola, FL 32513-2727
Mrs. Mary Hernandez
The Pensacola District
of The United Methodist Church
Forms and Documents
Many forms on this page are in pdf and require a pdf Reader program. If you have an older version, it may improve performance if you will periodically download the free Reader update. To visit a Reader download page click here. If your computer still will not open downloads, see if your internet settings block pop-ups. See also "How to Fill Out Pdf Forms."
Most Requested Links:
Annual Audit - Click here to see search results at the AWF Conference website
Each year, the Report of the Committee on Finance to the annual charge conference includes the question, "Have the financial records of the church and all its organizations been audited for the prior fiscal year?" Although the annual audit report does not need to be included with the other charge conference forms, it is required by the Discipline to be completed after the end of the year. Guidelines for handling of an accountability of funds can be found in the 2013-2016 United Methodist Church Financial Records Handbook and in Guidelines For Leading Your Congregation: FINANCE, available at www.cokesbury.com, and The Local Church Audit Guide, available at www.gcfa.org. Click here for the Fund Balance Report 2013-2016.
Appointments of Alabama-West Florida Conference Clergy: See http://umcpensacoladistrict.org/DirectoryofResources#ClergyAppointments
Apportionments Form - See REMITTANCE FORM (This form accompanies funds sent to Conference.)
Articles of Incorporation, AWF Conference (Articles of Incorporation are required for United Methodist Churches to renew tax exemption status.)
Background Checks - See "Background Check" at the AWF Conference website
Book of Discipline - FREE search-and-read version
Brochure of Reports of the Alabama-West Florida Conference
These are large files and may take a few moments to download.
Brochure of Reports 2016 (pdf)
Brochure of Reports 2015 (pdf)
Brochure of Reports 2014 (pdf)
Brochure of Reports 2013 (pdf)
Brochure of Reports 2012 (pdf)
Brochure of Reports 2011 (pdf)
Brochure of Reports 2010 (pdf)
See also: AWF Conference Journal 2007-Current
Candidate Packets - See the Ministerial Services page at the AWF Conference website, http://AWFUMC.org.
(AWFUMC.org) - Below you will find the 2016 Candidate Packets for the Conference Board of Ordained Ministry Interviews. Within said packets, some of the forms are fillable; some of the forms are not. PLEASE READ THE INSTRUCTIONS CAREFULLY FOR EACH PACKET.
Instructions: After a form is filled out on the computer screen, please save a copy to your hard drive for your records. Next, while the document is still open, click on FILE, SEND FILE, answer the window that pops up with CONTINUE and email the document to Erika Glawson at email@example.com. If you have any questions, please contact Traci Herndon firstname.lastname@example.org or 334.356.8014 or 888.873.3127.
Candidacy Program / Candidacy Process for Deacon, Elder, and Local Pastor
Candidacy - Is God Calling You to Ministry in The United Methodist Church?
Candidacy page at the Alabama-West Florida Conference website (See the tabs in their left column)
Candidacy page at the General Board of Higher Education and Ministry website (See tabs, left column)
Candidacy program application through the Pensacola District of The United Methodist Church
Request for Admission to the Ministry Candidacy Program. The Pensacola District has a form for inquirers who have reached the step in which they wish to request, in writing, admission to the Ministry Candidacy Program. Please click here for the form and for additional information visit http://UMCPensacolaDistrict.org/Ministry.
Church Policies, Forms, Cards & Pamphlets
Sample solutions from national PAUMCS members is posted on our Secretaries Page. Please continue here. >>
(Examples: Attendance Sheets, Building Use Policies, Guest Cards, Praise Team Guidelines, Prayer Cards, Prayer Shawl Pattern, Purchase Orders, Wedding Policies and MORE!)
Clergy Request to Serve Less Than Full Time - Visit http://www.awfumc.org/AppointmentsAndMoving and see the tabs in the right column
Communications Audit for Local Churches
In August 2015 the AWF Office of Communications published the "AWF Local Church Communications Audit." We invite you to download this easy-to-read document and use it as a resource to evaluate what tools you are using to share your story. Click here to download: http://www.awfumc.org/files/mcp_files/umc-003-comaudit_f.pdf.
Compensation for Pastors and Deacons - The Pastor Compensation form is now revised for 2017. Download pdf here.
When reporting for 2017 please do not use old forms.
Connection, The (Alabama-West Florida Conference publication). Click here for the latest copy of The Connection.
Consultation Packet - See Online Reports page
The Consultation Packet includes Ministry Reflection, Profile, and Appointment Preference forms and are submitted online annually.
Denman Award - Brochure, Clergy Nomination, Laity Nomination
The Alabama-West Florida Conference Clergy Directory can be ordered through July 31 of each year. You can also find order information on the current year's Annual Conference page at AWFUMC.org. When the AWF Conference order page is available, and until the order deadline, announcements are typically posted on the Pensacola District Message Board page. If extras are available after orders have been filled, an announcement may be posted on the Message Board.
The Pensacola District Directory is not for public distribution. United Methodist clergy and staff can request a copy by e-mail to the Pensacola District Office.
Employment Eligibility Verification (I-9) Form
According to the website of U.S. Citizenship and Immigration Services (USCIS), all U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. We are advising all pastors under appointment to complete the I-9, but do not mail it to us. Keep a copy at the church where you serve. More information and the form are at the U.S. Citizenship and Immigration Services (USCIS) website.
Evaluations - Staff
See also our Jobs & Leadership page.
For the annual report see the download titled "The United Methodist Appointment to Extension Ministry" at http://www.gbhem.org/clergy/chaplains-and-pastoral-counselors/resources.
Ezra Report / Year-end Statistical Report - See our Online Reports / Log-in page
Fund Balance Report / Financial Audit Report
GCFA Church Summary Reports - Several years' data generated from the GCFA Database/Ezra System
These are large files and may take a few moments to download.
Limited Itineracy Request Form - Download here or visit http://awfumc.org.
Loans and Scholarships
Membership Audit - See http://gcfa.org.
Ministry Candidacy Program - See "Candidacy Program" (above)
Our Amazing Connection - This booklet was renamed The Connection. Click here for the latest copy.
Parsonage Standards and Checklist
Information on this topic is at the Alabama-West Florida Conference website at http://www.awfumc.org/parsonagestandards.
The Book of Discipline states, “Housing provisions shall comply with Annual Conference housing policy and parsonage standards.” In order to establish a housing policy and housing standard the Annual Conference recommends three options available for the local church. The Annual Conference does not put one option above the other. The options are co-equal, depending upon the local situation. The Charge Conference shall review the recommendations of the Pastor-Parish Relations Committee regarding provision of adequate housing for the pastor(s) of a local Charge in consultation with the District Superintendent, the Charge shall choose one of these three options. Click here to view Parsonage Standards.
The chairperson of the committee on pastor-parish relations, the chairperson of the board of trustees, and the pastor shall make an annual review of the church-owned parsonage to assure proper maintenance. Click here to view a parsonage checklist.
Profile Forms / Profile Reports
For the local church/pastor profile reports done annually online by Staff-Parish chairpersons and pastors, please see our Online Reports.
Profile Reports for Churches through GCFA/Ezra Report
Local churches can view several years' statistics through the GCFA database by logging into their year-end statistical report (aka Ezra Report). Click here to view the GCFA Church Summary for Pensacola District churches through 2011 (a 52-page pdf).
This is a document for churches to use when sending connectional giving funds to the AWF Conference Fiscal Office.
Scholarships and Loans - See LOANS AND SCHOLARSHIPS above
Staff Review/Evaluations - See Evaluations
Statistical Report - Log-in here or look for the link at the GCFA.org website
Street Survival Guide (for Santa Rosa and Escambia Counties in Florida)
Tax Exemption Status Application (Florida)
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