The Pensacola District of The United Methodist Church
Thursday, April 26, 2018
Here for You - Serving Jesus
Secretaries Page                                                                                  
                                                          
Quick Links:

 

Messages for Church Office Staff

 
Some messages may be deleted as they expire.
 
 
April 18, 2018
The "comprehensive e-mail with complete information" about Annual Conference we gave you a heads-up about on Monday, April 16, was sent by AWF Conference Communications this morning. Here's the information. >>
 
April 16, 2018
Please inform your clergy and lay members
(2) that registration closes 2 p.m. May 21, and
(3) that soon the AWF Conference Office will be sending members of the Annual Conference a comprehensive e-mail with complete information.
If your lay members want to receive the e-mail, be sure a valid e-mail address for them is in AWF Conference database (click here). 
 
April 11, 2018
Letter to Churches about Mass Choir for Annual Conference
To all choir directors, singers, and pastors in the Alabama-West Florida Conference:
 
(Wayne Sigler 4/11/2018) -  Once again this year, Frazer will be hosting the Annual Conference. For our opening worship service on the evening of June 3 we have again been asked to have singers from all over the conference join the Frazer choir to make a mass chorus. It has been a real thrill at past conference services to see a great choir from all of our churches singing together.  This year the opening worship service will begin at 6 p.m. If you can bring a group from your church, we will need for you to do the following things....  To continue please click here for the letter (pdf). 
April 5, 2018
NEW!!  Clergy File Information Form
If you have a change in clergy appointment or personal information or you just want to be sure that we have the most current information on record, please send the completed Clergy File Information Form to the Pensacola District Office. Thank you!
 
NEW!!  Clergy Compensation Report Form
If you have a change in clergy appointment or compensation, please send the district office a new completed Clergy Compensation Report Form (revised 2018). Thank you!
 
April 4, 2018
 
April 2, 2018
REMINDER:  Request from the District Superintendent March 27
Let's share great, unique ideas!  In his message March 27 District Superintendent Tim Trent encouraged churches to let him know what they have done or plan to do to help people in their community and church celebrate Lent, especially Holy Week. We look forward to hearing from YOUR church!
 
March 22, 2018
This is a reminder that if your church has changes in clergy appointments or clergy contact information or compensation there is important information for you to send the district office. Be aware of what to send and what the deadlines are. If there is a change in clergy appointment please send this information. Visit http://UMCPensacolaDistrict.org/RightStart.
 
March 22, 2018
New Tax Law Regarding Moving Expenses
From the GCFA Legal Team:  "The end result of this [suspension of Sections 217 and132(g)] is that (1) moving expenses incurred during that time period will not be a deductible expense (except for certain members of the Armed Forces) and (2) any reimbursement by, or payment of, these expenses by an employer during the same time period will need to be reported as taxable income to the employee..." 
 
New 2018 Compensation Report Form - Revised March 21
In light of new federal tax law regarding moving expenses, the Alabama-West Florida Conference revised the 2018 pastor compensation report form March 21, 2018, to include appointment change moving expenses.  You can download the form here. In order to get it distributed as early as possible, the preliminary format is nonfillable pdf. 
 
March 20, 2018

 
Congratulations, 2017 All Star Churches!
We are pleased to recognize the following as the 2017 All Star Churches of the Pensacola District:
* Annie Jones (Lee Bateman, Pastor)
* Christ (Ronnie Bearden, Pastor)
* Clear Springs (Barry Carpenter, Jr., Pastor)
* Community Life (Scott Veroneau, Pastor)
* Destin (Barry Carpenter, Sr., Pastor)
* McDavid (Ted Johnson, Pastor)
 

All Stars is an annual recognition of Pensacola District United Methodist Churches who meet three requirements in the course of a year:  (1) pay 100% total Connectional Mission Giving, (2) have more than 50% attendance by membership, and (3) have a net gain in membership. To see previous years' honorees visit http://umcpensacoladistrict.org/allstars.
 
February 20, 2018
The Fountain of Love Mother's Day Offering
It’s time to prepare for the Fountain of Love Mother’s Day Offering!
You can order FREE offering materials for your church at http://www.methodisthomes.org/FountainOfLovePortal.html.
 
Here's a word from Methodist Homes of Alabama and Northwest Florida:
(Sherri Easdon) - As we approach Mother’s Day, it is our hope that your church will celebrate mothers through the taking of a Mother’s Day Offering for the Fountain of Love. The Fountain of Love Fund provides financial assistance to older adults living in a Methodist Home retirement community who find that they can no longer pay for their entire care. Because of the support of the Alabama-West Florida Conference and its churches, no resident has ever been asked to leave a Methodist Home due to their inability to pay.

Free offering materials, including a flyer with a special support letter from Bishop David Graves, are available for ordering now at http://www.methodisthomes.org/FountainOfLovePortal.html. Though our emphasis is on Mother’s Day, offerings and speaker requests are honored throughout the year. It is through the Fountain of Love Fund that needy residents of a Methodist Homes are able to continue living in the place that they call “home.”

Last year the Fountain of Love awarded more than $411,000 to residents in need. A large part of this program’s success is because of the churches that faithfully participate in a Fountain of Love Offering. Thank you, in advance, for making the Fountain of Love Offering a priority in your church.

To order the FREE Fountain of Love Offering materials for your church visit www.methodisthomes.org/FountainOfLovePortal.html and complete the form.

For more information about the Fountain of Love or Methodist Homes, explore our website at www.methodisthomes.org or call 205-951-2442.
 
January 31, 2018
 
October 19, 2017
Our Partnership Regarding the AWF Conference Database
Each year, December 15 is the deadline for churches to update their church information (contact info, worship times, etc.) and lay leadership information in the AWF Conference database for the upcoming year.
 
Even after December it is important for local churches to keep their Dashboard (AWFC database) up to date.
 
If you have not looked at your Church Dashboard for awhile, please login and give it a good review. Compare your current church directory with what the database says your leaders' contact information is. Are your staff members' e-mail addresses correct? Are your chairpersons' e-mail addresses correct?  Are there any errors in mailing addresses? Is your Dashboard still showing people serving on class years that have already come and gone? (To roll those off, enter the date their term ended.)
 
Video and pdf instructions are available on the Pensacola District website at http://umcpensacoladistrict.org/OnlineReports#database, or feel free to contact the Pensacola District Office for assistance. (Here is the video on how to update your leadership information.)
 
October 16, 2017
AWFC Announces Event Promotion Guidelines (PDF)
(AWF-UMC 10/16/2017) - The Alabama-West Florida Conference cabinet and CORE team have approved new guidelines for promoting events in the conference. This will streamline how information is submitted, where events are promoted and also provides suggestions on how groups can help promote their events. The conference will be sending a survey in the coming weeks to better understand more about when, where and what people are interested in attending. Click here to review document.

Agency Partners with Church Software Company 
(GCFA) - Responding to inquiries from local churches about the need for church software to help manage church administrative functions, Church Windows, a leading provider of church management software, is the latest organization to partner with GCFA to support local church ministries. Details here.
 
September 27, 2017:
Pensacola District churches, every year, when preparing for charge conference, go FIRST to the district website! 
 
February 22, 2017
If your church has ministerial candidates, please let them know about upcoming meetings of the District Committee on Ministry (dCOM). If they need to be added to the schedule they need to contact the chairperson, Rev. Bob Bailey. As soon as meetings notifications are made, we post them here at http://UMCPensacolaDistrict.org/Officers.
 
November 15, 2016
The revised and updated Safe Sanctuaries training video is now online at https://vimeo.com/153825661. For those who may prefer to listen in their car, it is also available in an audio-only podcast. Search “AWFUMC Podcasts” in iTunes. 
 
June 28, 2016
Reminder:  If your church has a change in clergy appointment please note information needed by the district office. Visit http://UMCPensacolaDistrict.org/RightStart.
 
Here are ongoing items:

 

Professional Information

 
For information about professional certification and national annual conferences of the Professional Association of United Methodist Church Secretaries (PAUMCS) visit http://PAUMCS.org.
 
The following used to be on the Resources page at the PAUMCS website:
 
Attendance Pads
Glad You’re Here Attendance Card  
Attendance Register
Glad You’re Here Attendance Sheet  
Attendance Sheets
Information Sheet 1  
Bulletin Bead Necklace Information Sheet 2  
CONNECT Pad Used in Worship Information Sheet 3  
Fellowship Pad Prayer Card  
First-time Guest Card Visitor Welcome Pad  
Friendship Pad Wedding Policies & Forms Booklet  
  Welcome Sheet  
     

Tasks and Expectations

  • The Year-end Statistical Report, also known as "The Ezra Report," is completed and submitted online in January.  Churches have through January 31st to login, complete, and submit the report. Input is integrated with the database of the General Council on Finance and Administration. If you need a worksheet, you can print a blank copy of the questions while you are in the system, or our Online Reports page may provide a quick download link. When you are logged into the system, you can also print a description list of what each question is asking. Work on components of this report all year long, then in January start this report as soon as you can!  Not completing online reports as required may result in loss of clergy appointment. Waiting until the last minute is an unkind disservice to laity from whom you may need to request data for the report, and at the final hour they may be unavailable. When you hold up your District, you are also holding up the Conference. Details are at http://UMCPensacolaDistrict.org/OnlineReports.
  • Local Church Charge Conference Forms are done sometime between September and December. On this website's Forms page, look under "Charge Conference" for forms, instructions, and the date when your church's charge conference will meet. Closer to charge conference season, when the forms and instructions are ready, our Charge Conference page becomes visible in the left-margin site index.
  • Consultation Reports - For information about this topic visit http://UMCPensacolaDistrict.org/OnlineReports.
  • Conference Database - For information about this topic click here for our Online Reports page.
  • Support Connectional Efforts - The District and Conference need your support regarding the planning and announcing of events. Most people will not be aware of events outside their local church unless the events are publicized by their local church. When putting items on your church calendar and in your bulletins and newsletters, please refer to district and conference calendars and help us publicize events. In turn, we would also like to know about and help you publicize YOUR special events that would interest other Methodists outside your local church. You can submit items for the District Message Board by e-mailing the details to the district office, office@umcpensacoladistrict.org. Click here for information on how to post events on the Conference calendar: http://umcpensacoladistrict.org/Calendars#find_events.
  • Keep "Find-a-Church" profile updated. Click here to find out how.  Pastors and Secretaries, remember to update your church’s “Find-a-Church” profile that is at http://UMC.org.  UMC.org’s Find-a-Church feature helps visitors find your church all through the year; however, what visitors see when they view your church’s self-updatable profile is up to you.  Find-a-Church does more than simply list your church’s address and phone number. Newly enhanced, it now offers the opportunity to list all of your church’s ministries, including event schedules, locations, and special notes. With easy-to-use templates that make entering and updating information a breeze, it’s never been easier to highlight your church’s programs and unique points of entry – from daycare to basketball leagues. Also available are opportunities to personally welcome visitors to your congregation, introduce your members, add details about your worship schedule, and link to your church’s Web site.   More than 35,000 United Methodist churches are listed in Find-a-Church, and it directs almost 300,000 people to local churches every month. Even more people will soon access Find-a-Church, as it is a key component of a new Web site featured in nationwide advertising for Rethink Church – the next evolution of The United Methodist Church’s Open Hearts advertising and welcoming campaign. Click here to find out how to update and enhance your church’s Find-a-Church profile.  If you have questions about updating your Find-a-Church information, contact United Methodist Communications at FAC@umc.org or 1-800-251-8140.  


Whatever report you send to the district office, keep a copy for your own file! 
 

 

Forms and Documents

 
 
The "Street Survival Guide" is a booklet of resources on how to help the needy.
For Escambia and Santa Rosa Counties, Florida: 
For the guide provided by the EscaRosa Coalition for the Homeless, look for the "Get Help" tab at ECOH.org.
For Okaloosa and Walton Counties, Florida: 
At http://www.united-way.org/ look for the First Call for Help Resource Guide.
(2015 update: the link for the MS Word Resource Guide is at http://www.united-way.org/211.htm.
 
For record-keeping materials and certificates of baptist and membership, an excellence resource is Cokesbury Publishing House, now at http://www.umph.org/. Click here for Cokesbury's page about ordering membership certificates.
Membership and baptism information from the General Board of Discipleship:  (Updated 4/6/2016)
Membership Records and Forms Q&A
   
Click here for sample explanation of membership terms. (This is from 2014 Ezra statistical report system). Look for an updated version of this info sheet in the Ezra statistical report system or the current Book of Discipline.                   
 

Local Church Curriculum, Supplies - How to Order from Cokesbury

 

Church Software

(AWFUMC) - Need Church software?  Visit one of the sites below for church management software solutions:
ACS Technologies  www.acstechnologies.com
Everlasting Business Solutions  www.everlastingbusiness.com
Shelby Systems  www.shelbyinc.com
Shepherd's Staff  www.shepherdsstaff.org
The Software Library (Church Management Solutions)  www.softwarelibrary.com
Sage Software Nonprofit Solutions www.sagenonprofit.com
Logos  www.logoslbe.com
Church Windows  www.churchwindows.com
Christian Computing Magazine  www.ccmag.com
 
Agency Partners with Church Software Company 
(Posted 10/16/2017)

(GCFA) - Responding to inquiries from local churches about the need for church software to help manage church administrative functions, Church Windows, a leading provider of church management software, is the latest organization to partner with GCFA to support local church ministries. Details here
 
 

Conference Database

 For information please visit http://UMCPensacolaDistrict.org/OnlineReports.
 



 
 
 Copyright © Pensacola District. All rights reserved.
Save